THESE CONDITIONS AND THE GENERAL INFORMATION FOUND IN OUR PUBLICITY MATERIALS FORM THE BASIS OF YOUR CONTRACT WITH THE BIG ADVENTURE COMPANY LTD. YOU AGREE TO COMPLY WITH THE TERMS OF THIS CONTRACT IN ORDER TO PARTICIPATE. WE WILL ACCEPT RESPONSIBILITY FOR THE RALLY AS AN "ORGANISER" PURSUANT TO THE PACKAGE TRAVEL, PACKAGE HOLIDAYS AND PACKAGE TOURS REGULATIONS 1992.
Following your online registration, acceptance of our standard Terms & Conditions and our receipt of your registration fee, your place on the event is confirmed.
Your registration fee will secure your place and is non-refundable. We require you to pay a further installment (50% of remaining balance) no later than twenty weeks before the start of the event and the final balance is to be paid no later than ten weeks before the start of the event. Many participants prefer to meet this schedule by installment payments and we encourage you to pay in this way – please speak with our team to discuss this further. If we do not receive the payments detailed above on time, your place on the event may be at risk, subsequently cancelled, any irrecoverable costs deducted and the registration fee forfeited.
3. FINANCIAL SECURITY
As members of the Travel Trust Association (membership number Q2595) we have taken out and will maintain insurance cover as required under the said 1992 Regulations in respect of the refund of monies paid to us by event participation and their repatriation in the event of our insolvency.
4. CANCELLATION BY PARTICIPANT
If you are prevented from participating in the event for any reason we require written confirmation of your intention to withdraw from the event.
If cancellation occurs more than twenty weeks before the start of the event – registration fee only.
If cancellation occurs between twenty and ten weeks before the start of the event – registration fee and any irrecoverable costs.
If cancellation occurs less than ten weeks before the start of the event – registration fee, late cancellation charge and any irrecoverable costs.
The late cancellation charge is £500.
Transfer of participation:
You have the option to transfer to the following year's event. This transfer option can only be utilised once. The cancellation charges detailed above will apply, however the registration fee will not be forfeited. Any costs which have been incurred will be deducted from the amount transferred to the subsequent event. If you fail to take up your place on the following year’s event, your initial registration fee will be forfeited. If there is a price change for the subsequent year’s event, you will be required to pay this new price to participate.
We require written confirmation of cancellation or transfer of participation. Your place on the event will not be cancelled or transferred until this written confirmation is received and the organisers will not be responsible for any further costs which may be incurred if such written confirmation is delayed. Irrecoverable costs can vary considerably depending upon the remaining time before the scheduled departure date. Such costs may include any charges incurred by us or imposed by any of our suppliers. These costs will be confirmed to you following our receipt of your written confirmation of cancellation or transfer of participation.
Note: If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges but it is your sole responsibility to do so and we accept no liability for any acts or omissions of your insurance company.
Adequate travel insurance is essential. You will be responsible for your own travel insurance which must not exclude riding a motorcycle or driving a car in a foreign country. The organisers strongly recommend that suitable travel insurance is obtained by the participant as soon as possible after signing up for the event as this should provide cover against cancellation charges, unexpected curtailment of the trip, medical expenses arising overseas, loss or damage to luggage and personal liability claims. Proof of travel insurance will be requested. You are not required to provide insurance cover for the vehicle itself but should damage occur to your machine through rider/driver error you will be liable for the cost of repair. It is your responsibility to ensure that the insurance cover you purchase is suitable and adequate for your particular needs.
6. OTHER CHANGES AND CANCELLATION
We reserve the right to make changes to or correct errors in published and other details (before and after registration) and even to cancel confirmed places. If we have to make a significant change, we will tell you as soon as possible and, if there is time to do so before departure, we will offer you the choice of accepting the changed arrangements or cancelling. Compensation will not be payable and no liability will be accepted by us where we are forced to make a change or cancel as a result of unusual and unforeseeable circumstances beyond our control, the consequences of which we could not have avoided even with all due care. Further, no compensation will be payable and the above options will not be available if we cancel as a result of your failure to comply with any requirement of these Conditions entitling us to cancel or if the change made is a minor one. A minor change is any change which, taking account of the information you have given us at the time of registration or which we can fairly be expected to know, we could not reasonably expect to have a significant effect on the event.
7. FORCE MAJEURE
We will not be liable to you if the performance of our obligations or those of any supplier is prevented or affected by you or if you otherwise suffer any damage or loss as a result of “force majeure”, which means any event which we or the supplier of the relevant service(s) could not, even with all due care, foresee or avoid. Such events include war or threat of war, riot, civil strike, actual, threatened or suspected terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and any similar events outside our control.
8. OUR LIABILITY TO YOU
We will make sure that the arrangements we have agreed to make or provide as part of our contract with you are made or provided with reasonable skill and care. This means that, subject to these Conditions, we will accept responsibility if, for example, the arrangements are deficient as a result of such failure by ourselves, our employees, agents or suppliers. It will be your responsibility to show that reasonable skill and care has not been used if you make a claim against us. Also, we will only be responsible for what our employees, agents and suppliers do or do not do if they were at the relevant time acting within the course of their employment (for employees) or carrying out work we had asked them to do (for agents and suppliers).
For all claims which do not involve death or personal injury, if we are found liable to you on any basis the maximum amount we will have to pay you is the amount paid by you to us in respect of the event. We will not be responsible for any injury, illness, death, loss (eg loss of enjoyment), damage, expense, cost or other sum or claim of any description whatsoever which results from any act and/or omission of the person affected or the act and/or omission of a third party which were unforeseeable or unavoidable or “force majeure” as defined above. We do not accept responsibility for any services which do not form part of our contract with you, such as additional service or facility which any supplier agrees to provide for you if the service or facilities are not advertised in our publicity materials and we have not specifically agreed to arrange them.